Short answer:
Most couples in Kelowna spend between $1,200 and $6,000 on wedding rentals.
- Smaller weddings: around $1,200
- Mid-range weddings: about $2,000–$3,500
- Larger or premium weddings: $5,000–$6,000
At Apollo Event Rentals in Kelowna, BC, these numbers are based on our real 2024–2025 wedding bookings across the Okanagan and Thompson regions.
If you’re early in the planning process, reviewing your full wedding rentals in Kelowna can help you understand what’s typically included and what fits your budget.
Understanding wedding rentals cost Kelowna early will help you plan a realistic budget and avoid unexpected expenses.
What Impacts Wedding Rentals Cost in Kelowna the Most?
From our experience, three main factors determine your final total:
1. Guest Count
More guests means more:
- Tables
- Chairs
- Dishes
- Linens
- Larger tent (if required)
A 50-guest wedding looks very different from a 150-guest wedding in terms of layout and equipment, which directly affects wedding rentals cost Kelowna.
2. Style Choices
There’s a major price difference between basic and premium options.
For example:
- Resin folding chairs + banquet tables = most affordable
- Wood harvest tables + Vineyard Cross Back chairs = premium look
Some couples keep things simple. Others invest heavily in décor and furniture upgrades. Both are beautiful — they just land at different price points depending on your wedding rentals cost in Kelowna and design choices.
3. Venue Location & Access
Location plays a big role in wedding rentals cost Kelowna.
Costs go up when:
- The venue is far away
- Access is difficult
- Equipment must be carried long distances
- Setup takes more time
Easy access = lower cost
Remote venues = higher labour cost.
Wedding Rental Cost by Guest Count in Kelowna
Here’s what couples typically spend based on guest count — one of the most common questions we get.
| Guest Count | Typical Rental Cost | What’s Usually Included |
|---|---|---|
| 50 guests | $1,200–$1,800 | Tent, tables, chairs, basic linens |
| 75 guests | $1,500–$2,500 | Tent, tables, chairs, linens, basic décor |
| 100 guests | $1,500–$3,500 | Larger tent, full seating, linens, dance floor |
| 125 guests | $3,000–$4,500 | Larger tent, upgraded furniture, décor, flooring |
| 150+ guests | $4,000–$6,000+ | Premium tent, upgraded everything, full setup |
What Does a 100-Guest Wedding Cost in Kelowna?
A typical 100-guest outdoor wedding in Kelowna using our discounted bundle costs just over $1,500, including delivery and pickup.
If you’re unsure what size tent your guest count requires, our guide on how big of a tent you need breaks down tent sizing based on layout and seating style.
Wedding Rental Price List: What Individual Items Cost
Couples often want to build their own budget item by item. Here are Apollo’s standard rates for the most common wedding rentals in Kelowna.
Tents
- 20×20 tent – $405
- 20×30 tent – $765
- 20×40 tent – $840
- 40×40 tent – $1,680
- 40×60 tent – $2,580
Tent size depends on guest count, seating style, dance floor needs, and buffet placement. If you’re wondering whether you even need a tent, we explain that fully in Do I need a tent for my wedding?
Tables, Chairs & Essentials
Pricing for tables, chairs, linens, place settings, and dance floors varies by style and quantity. Browse live pricing on our table rentals, chair rentals, and dance floor rentals pages, or see our dance floor pricing guide for detailed sizing and cost breakdowns and quantity.
Real Wedding Example: Revelstoke Venue
We regularly provide rentals for weddings at a popular venue near Revelstoke.
Typical rental package includes:
- 40×40 tent
- Tables and chairs
- Basic décor
- Sometimes tableware
Average total cost: $2,000–$3,500
Guest count and styling choices determine where within that range the final total lands.
Hidden Costs Couples Don’t Expect
The most common surprise?
Tent Weights.
Tents are normally secured with 30″+ ground spikes (included in pricing).
However, if your tent is placed on:
- Concrete
- Patio stone
- Asphalt
- Or surfaces where spikes can’t be used
We must secure it with heavy concrete weights for safety.
This is affordable when planned in advance — but if we discover it on setup day, it can require extra labour and time.
That’s why we always ask detailed site questions before confirming your rental.
Backyard vs Winery vs Private Venue Pricing
Tent pricing does not change based on venue style.
Costs are based on:
- Tent size
- Securing method (spikes included, weights extra)
- Delivery distance
- Site access
A tent at a winery costs the same as a tent in your backyard — if the size and setup conditions are identical.
The Biggest Budgeting Mistake We See
Couples assume clear skies and skip budgeting for a tent.
Then the forecast changes.
Last-minute tent bookings are risky because:
- Inventory may be sold out
- You may not get the size you need
- Costs may increase due to urgency
If there’s even a small chance you’ll want coverage, reserve it early.
When Should You Book Wedding Rentals in Kelowna?
We recommend booking 6–9 months in advance.
For peak months like May and September, many tent sizes sell out by January.
Booking early gives you:
- Better selection
- Better layout options
- Less stress
According to general event planning guidelines in Kelowna, planning logistics early helps reduce unexpected costs and ensures smoother event execution.
Why Couples Choose Apollo Event Rentals
We are a small, locally owned and operated Kelowna business with big values.
We:
- Care deeply about our customers
- Communicate clearly
- Go the extra mile
- Purchase most inventory directly from manufacturers to keep pricing fair
Our goal is simple:
Make the rental part of your wedding feel organized, smooth, and stress-free.
So… How Much Should You Budget?
Here’s a simple guide for wedding rentals cost Kelowna:
- $1,200–$2,000 for smaller weddings
- $2,000–$3,500 for mid-sized tented weddings
- $5,000–$6,000 for larger or premium weddings
Every wedding is different — but these ranges reflect real bookings in Kelowna and the Okanagan.
If you’d like a clear, honest estimate based on your guest count and venue, we’re happy to help.
📍 Visit us: 860 Lanfranco Rd, Unit 18, Kelowna, BC V1W 3W9
📞 Call: (250) 826-2813
Frequently Asked Questions: Wedding Rentals Cost in Kelowna
How much do wedding rentals cost in Kelowna?
Most couples in Kelowna spend between $1,200 and $6,000 on wedding rentals. Smaller weddings run $1,200–$2,000, mid-sized tented weddings run $2,000–$3,500, and larger or premium weddings run $5,000–$6,000+. Your final cost depends on guest count, style choices, and venue location.
How much do wedding rentals cost for 100 guests in Kelowna?
A 100-guest outdoor wedding in Kelowna typically costs just over $1,500 using a discounted bundle including delivery and pickup. With premium furniture, a dance floor, and décor upgrades, expect $2,500–$3,500.
How much does it cost to rent a wedding tent in Kelowna?
Wedding tent rentals in Kelowna range from $405 for a 20×20 tent to $2,580 for a 40×60 tent. Tent size depends on guest count, seating style, dance floor, and buffet needs. A 40×40 tent ($1,680) suits most 100-guest weddings.
When should I book wedding rentals in Kelowna?
Book 6–9 months in advance. For peak months like May and September, many tent sizes sell out by January. Early booking gives you better selection, layout options, and lower stress.
What’s the most common hidden cost in wedding rentals?
Tent weights are the most common surprise. If your tent sits on concrete, asphalt, or paving stone where ground spikes can’t be used, concrete weights are required for safety — an added cost that’s affordable when planned ahead but adds labour if discovered on setup day.
Does a winery wedding cost more than a backyard wedding for rentals?
No — tent and rental pricing is based on size, securing method, delivery distance, and site access, not venue prestige. A winery tent costs the same as a backyard tent if the size and setup conditions are identical. Only delivery distance and access affect the difference.
