How Much Do Wedding Rentals Cost in Kelowna?
Short answer:
Most couples in Kelowna spend between $1,200 and $6,000 on wedding rentals.
- Smaller weddings: around $1,200
- Mid-range weddings: about $2,000–$3,500
- Larger or premium weddings: $5,000–$6,000
At Apollo Event Rentals in Kelowna, BC, these numbers are based on our real 2024–2025 wedding bookings across the Okanagan and Thompson regions.
If you’re early in the planning process, reviewing your full wedding rentals in Kelowna can help you understand what’s typically included and what fits your budget.
Understanding wedding rentals cost Kelowna early will help you plan a realistic budget and avoid unexpected expenses.
What Impacts Wedding Rentals Cost in Kelowna the Most?
From our experience, three main factors determine your final total:
1. Guest Count
More guests means more:
- Tables
- Chairs
- Dishes
- Linens
- Larger tent (if required)
A 50-guest wedding looks very different from a 150-guest wedding in terms of layout and equipment, which directly affects wedding rentals cost Kelowna.
2. Style Choices
There’s a major price difference between basic and premium options.
For example:
- Resin folding chairs + banquet tables = most affordable
- Wood harvest tables + Vineyard Cross Back chairs = premium look
Some couples keep things simple. Others invest heavily in décor and furniture upgrades. Both are beautiful — they just land at different price points depending on your wedding rentals cost in Kelowna and design choices.
3. Venue Location & Access
Location plays a big role in wedding rentals cost Kelowna.
Costs go up when:
- The venue is far away
- Access is difficult
- Equipment must be carried long distances
- Setup takes more time
Easy access = lower cost
Remote venues = higher labour cost.
What Does a 100-Guest Wedding Cost in Kelowna?
A typical 100-guest outdoor wedding in Kelowna using our discounted bundle costs just over $1,500, including delivery and pickup.
If you’re unsure what size tent your guest count requires, our guide on how big of a tent you need breaks down tent sizing based on layout and seating style.
Wedding Rentals Cost Kelowna: Tent Pricing Guide
Tent pricing is one of the most searched questions, so here are our standard rates:
- 20×20 tent – $405
- 20×30 tent – $765
- 20×40 tent – $840
- 40×40 tent – $1,680
- 40×60 tent – $2,580
Tent size depends on:
- Guest count
- Seating style
- Dance floor needs
- Buffet placement
If you’re wondering whether you even need a tent, we explain that in detail in our post:
👉 Do I need a tent for my wedding?
Real Wedding Example: Revelstoke Venue
We regularly provide rentals for weddings at a popular venue near Revelstoke.
Typical rental package includes:
- 40×40 tent
- Tables and chairs
- Basic décor
- Sometimes tableware
Average total cost: $2,000–$3,500
Guest count and styling choices determine where within that range the final total lands.
Hidden Costs Couples Don’t Expect
The most common surprise?
Tent Weights.
Tents are normally secured with 30″+ ground spikes (included in pricing).
However, if your tent is placed on:
- Concrete
- Patio stone
- Asphalt
- Or surfaces where spikes can’t be used
We must secure it with heavy concrete weights for safety.
This is affordable when planned in advance — but if we discover it on setup day, it can require extra labour and time.
That’s why we always ask detailed site questions before confirming your rental.
Backyard vs Winery vs Private Venue Pricing
Tent pricing does not change based on venue style.
Costs are based on:
- Tent size
- Securing method (spikes included, weights extra)
- Delivery distance
- Site access
A tent at a winery costs the same as a tent in your backyard — if the size and setup conditions are identical.
The Biggest Budgeting Mistake We See
Couples assume clear skies and skip budgeting for a tent.
Then the forecast changes.
Last-minute tent bookings are risky because:
- Inventory may be sold out
- You may not get the size you need
- Costs may increase due to urgency
If there’s even a small chance you’ll want coverage, reserve it early.
When Should You Book Wedding Rentals in Kelowna?
We recommend booking 6–9 months in advance.
For peak months like May and September, many tent sizes sell out by January.
Booking early gives you:
- Better selection
- Better layout options
- Less stress
According to general event planning guidelines in Kelowna, planning logistics early helps reduce unexpected costs and ensures smoother event execution.
Why Couples Choose Apollo Event Rentals
We are a small, locally owned and operated Kelowna business with big values.
We:
- Care deeply about our customers
- Communicate clearly
- Go the extra mile
- Purchase most inventory directly from manufacturers to keep pricing fair
Our goal is simple:
Make the rental part of your wedding feel organized, smooth, and stress-free.
So… How Much Should You Budget?
Here’s a simple guide for wedding rentals cost Kelowna:
- $1,200–$2,000 for smaller weddings
- $2,000–$3,500 for mid-sized tented weddings
- $5,000–$6,000 for larger or premium weddings
Every wedding is different — but these ranges reflect real bookings in Kelowna and the Okanagan.
If you’d like a clear, honest estimate based on your guest count and venue, we’re happy to help.
📍 Visit us: 860 Lanfranco Rd, Unit 18, Kelowna, BC V1W 3W9
📞 Call: (250) 826-2813
